Privacy Policy

This privacy policy sets out how The 1815 Charitable Incorporated Organisation uses and protects any information that you give us when you make a charitable donation or contact us. As a data controller, The 1815 Charitable Incorporated Organisation is committed to ensuring that your privacy and personal data is protected in accordance with the data protection principles set out in The General Data Protection Regulation (GDPR). Should we ask you to provide personal information by which you can be identified, you can be assured that it will only be used and processed in accordance with this privacy policy. The 1815 Charitable Incorporated Organisation may change this policy from time to time to account for legal, regulatory and/or other requirements by updating this page. You should check this page to ensure that you are happy with any changes and/or refer to the options set out in the Manage my Data hyperlink referred to below. This policy is effective from 1st May 2018. 
 
What personal information do we collect from you when:
1. making a charitable donation?
When you make a charitable donation, we are under a Legal Obligation to collect certain information from you to allow us to demonstrate legal and regulatory compliance, and to allow us (where applicable) to seek a gift aid reclaim from HMRC. Thus, we adopt The Charity Commission’s Know Your Donor principles, HMRC and relevant anti-money laundering guidelines as referred to in the following guidance: https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/604684/CC20.pdf. This information includes:

• personally identifiable information such as name, address (including postcode); and
• contact information (including email address),

which will be processed by us and/or any duly appointed agent(s) (including our auditors who may be dealing with HMRC on our behalf). You will not be able to delete your information as we are required to keep this for the periods specified but, thereafter, it shall be securely deleted. Should you wish to amend any contact information and/or cancel any gift aid declaration please contact the trustees at [email protected] or via this website.  
 
2. you contact us or ask for information? 
By actively engaging with us, we will need certain personal information from you to assist us in dealing with your enquiry in the most effective and efficient way possible. This information may include: 

• personally identifiable information such as name, address (including postcode); 
• contact information (including email address);
• demographic information such as years of matriculation, graduation, preferences, interests etc. 

We and/or a duly appointed third party data processor will process this information in order to issue newsletters, fundraising appeals and information about alumni social engagements.  We are entitled to process your personal data for these purposes under the GDPR because we have a Legitimate Interest in doing so, and the processing is necessary to achieve it.  We will not share your personal information with third parties such as BNCBC and/or BNC unless we have your express permission to do so. You have the right to ask us What Information We Hold About You?, Change/Update My Information/Consentsand/or Remove all Information About Me by clicking on the Manage my Data hyperlink at the bottom of any email you receive from us, and/or by contacting the trustees. The 1815 Charitable Incorporated Organisation is committed to adhering fully with GDPR data protection principles and can be contacted at [email protected] should you have any questions. 

We use MailChimp, a US company, to assist us to communicate with donors and supporters.  MailChimp participates in and has certified its compliance with the EU-US Privacy Shield Framework and is committed to subjecting all personal information received from us to the Framework’s applicable principles.  
 
Security
We are fully committed to ensuring that your personal information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect.
 
Cookies
The 1815 Charitable Incorporated Organisation does not use cookies. 
 
Links to other websites
Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information that you provide whilst visiting such sites and such sites are not governed by this privacy policy. You should exercise caution and look at the privacy policies applicable to the website(s) in question.
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Please contact the Trustees via [email protected] if you have any questions.